Outlook will only reply once to any given sender for each period when an auto-reply is enabled. If you don’t prefer to set up the auto-response in your MAC or Outlook client, please check this post to see How to Setup Auto Vacation Response on Gmail, Yahoo, and Hotmail.Follow the steps below to specify the text for automatic replies to email messages when you are out of the office. This auto-reply rule will be active by default now, you can stop it by activating the rules by visiting the Mail -> Preference -> Rules. If you chose to Apply the automatic reply will send in response to every existing email in your account. Mail will ask to apply the rule to all the messages in selected mailboxes. There is one important step in the next screen when you click on the Finish button. Under Perform the following Actions, Select reply to Messages from the pull-down menu and click on Reply message text to add your custom autoresponse message. Select all in If filed and on the next pull-down menu select Every Message. Click on Add Rules and give a description such as Vacation Auto Response. On the Preference window click on Rules tab to start. How to Auto-Delete Emails in Outlook Setup Vacation Response in MAC Mail Please turn off this rule once you want to stop auto-response from Home -> Move Group -> Rules -> Manage Rules & Alerts. This ruleset will send your automated reply only one time to each sender during a single session. Follow the instructions and finally add a name to your rule like Vacation Auto-Response and click Finish. Now please select the template that you created and click Open. From the Reply Template dialog box, click User Templates in File System. Edit the rule description to click a specific template. Next window selects the reply using a specific template check box. Under Which condition(s), you don’t need to select any items. Start from the clank rule, click Apply rules on messages I receive, and click Next. Click on Manage Rules & Alerts and select New Rule. Go to the Home tab and click rules from Move group. Now you have to create a rule to set the auto-reply. Type the autoresponse message in the message body and save as the message as Outlook Template (*.oft) with a required file name. Goto Home -> New group then click New E-mail. Please create a message template before setup the automatic reply. If you are using Microsoft outlook 2010 with your Gmail, Yahoo, or any other IMPA, POP accounts please follow these steps. How to Setup Auto Vacation Response on Gmail, Yahoo and Hotmail Setup Vacation Response in Outlook with POP3, IMAP accounts You can specify the date range, and in the message, there is two option for Inside my organization and Outside my organization.
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